# Choose how much your AI may change

Pick an agent access level, per account or per board, and approve the rest from your Inbox.

Your AI works within a level you choose. What the level allows applies straight away. Most other changes wait in the Inbox on the board until you accept or reject them. A few cannot wait there, such as files, labels and claims, so below their level they are refused.

## The five levels

- **1 Read only**: the AI reads, and changes nothing.
- **2 Suggest**: every change waits in your Inbox, except the few that cannot wait there (files, labels, links, claims and new boards), which are refused.
- **3 Capture**: new items in info and capture lists, checklist items, comments, links and new boards apply. Files, labels and claims are refused. The rest waits.
- **4 Act**: also edits and moves items, and changes lists and labels. Completing, archiving and moving to a done list wait. New accounts start here, and it is the highest level on Free.
- **5 Full**: everything applies, with Pro, except removing a checklist item someone else added, which waits. Agents never delete items, lists, boards, comments or files, and every change is logged.

## 1. Set the level for your account

1. Open **Settings**, then **Your AI**.
2. Under **Default agent access**, pick a level. This is the level on every board that has no level of its own.

![The Default agent access part of Settings, Your AI](https://listspace.app/help-images/guide-agent-access-light.webp "Settings, Your AI: the level your AI works at on every board")

## 2. Set a level for one board

1. On the board, open the **⋯** menu, then **Board settings**.
2. Click the **Agent access** row. It shows the level now, for example "Act (4)".
3. Pick a level for this board, or **Use account setting**. Under **Instructions for agents** you can add rules for this board, such as "Put bugs in Bugs". Click **Save**.

## 3. Decide what waits in the Inbox

1. When suggestions wait, an **Inbox** column shows on the left of the board. Each suggestion says what your AI wants to do, and why when it gave a reason.
2. Click **Accept**, **Pick another list** or **Reject** on each one. With two or more waiting, the header has **Accept all**, and its **⋯** menu **Reject all**.

Suggestions you leave alone expire after 30 days.

![The Inbox on a board, with suggestions to accept or reject](https://listspace.app/help-images/guide-inbox-light.webp "The Inbox: your AI suggests, you decide")

## 4. Keep decisions your AI respects

Decisions start on for a new account: **Decisions on new boards**, in **Settings**, then **Your AI**, switches them for the boards you make next. A decision is an item that says what was agreed, and agents work from it. Your AI can propose a decision, or a change to one, but it can't confirm one on its own. You confirm it in your Inbox, from your daily summary, or on your AI app's confirm screen. Mark an item yourself with **More**, then **Mark as decision**.

## Help articles this guide uses

- [The Inbox and agent access](https://listspace.app/help/inbox-and-agent-access)
- [Decisions: what is still true](https://listspace.app/help/decisions)
- [Agents working on a board](https://listspace.app/help/agents-on-a-board)
- [Pro, pausing and founders](https://listspace.app/help/pro-and-billing)

This guide as a web page: https://listspace.app/guides/choose-how-much-your-ai-may-change. All guides: https://listspace.app/guides.